If you make it to the interview, you’ll be competing with four or five other applicants. It’s reasonable to believe that their credentials are comparable to yours. To compete with them, you’ll be required to be more equipped.
An effective interview thank-you email could be the final piece of the puzzle. Not many candidates send them. Or you could simply write thank-you cards that fall flat. With the help of this article, you’ll discover how to maintain the conversation and write the finest thank-you email following an interview.
Some of the tips to write perfect thank-you emails are as follows:
Writing a thank-you email that will wow all interviewers.
Examples of thank-you emails that you can copy, modify, and use after an interview.
When to write, to whom to address, and how to send a job interview thank-you note are all important considerations.
Why is it crucial to send a thank-you note following an interview?
After an interview, some employers do request a thank-you note. It’s a considerate action that shows that you’re interested in the position. After an interview, you have one more chance to sway the hiring manager’s judgment when you send a thank-you message. You might restate your interest in and qualifications for the post in a thank-you note.
Since many individuals no longer mail letters, a scripted thank you note adds a personalized approach and may assist you to stand out from the competition. A letter sent via mail, however, may take several days to arrive. Even if you choose to send a handwritten letter as well, since the recruiting process can move quickly, it is advised to always send a thank-you email. You can communicate with the hiring team via email much more swiftly and have an impact on their choice before the hiring process is complete. 24 hours after the interview, send your thank-you email.
What to write in a thank-you note following an interview?
Use a few common components to give your thank-you note the best chance of success. These characteristics characterize most thank-you notes.
- The subject
- Individualized greeting
- A letter of gratitude
- A summary of your credentials
- Encourage taking the next action
- Contact details
Topic line
You need a subject line that clearly communicates your message if you’re sending your thank-you note by email. For the majority of post-interview thank you messages, a succinct and direct subject line like “Thank you for your time” might be effective. Try using language like “Great to see you today” if you intend to write a message that is more casual.
Individual greeting
Always start thank-you emails with a salutation rather than typing your message right away. For the majority of thank you letters, “Hello [Interviewer name]” or “Dear [Interviewer name]” work well. Don’t forget to utilize the name the interviewer gave you when you initially met them; it could have been a first name or a title.
Note of gratitude
Start off by expressing your gratitude in the message’s body before writing anything else. Gratitude is appropriate when thanking the interviewer for their time. Because many hiring managers may be considering candidates for several roles at once, it is important to include the job title here for clarification. For instance, you could say, “I appreciate you taking the time to talk with me today about the marketing manager position.”
Describe your experience briefly
Next, give a brief overview of your background and experience. This section should be concise because the interviewer should already be aware of your qualifications from reading your resume and meeting you. In order to demonstrate why you are such a strong contender for the job, relate your qualifications to the role and its particular requirements. You could say, “My experience with social media and search engine marketing would make me a superb fit for this marketing post,” for instance.
Be prompt in taking the following action.
Encourage the hiring manager to move on to the next stage of the employment process as you conclude the thank you letter. Since you might need to submit references or go through a second interview to land the job, use what you learned during the interview to complete this area. You may say, “Please don’t hesitate to call me to organize a follow-up interview,” for instance.
Contact details
Finally, let people know how to reach you. These details should already be on the interviewer’s record, but including them in your email can make it simpler for the hiring staff to get in touch with you for further action. To speed up the recruiting process, put your phone number and email address after your closure.
Still, waiting for a response.
- What to Do After Submitting a Job Application
- After an Interview, How to Follow Up
Check out these first two completely different thank-you letters for interviews. Continue reading to see what makes the ideal post-interview thank-you email as well as to see 4 additional samples for other occupations.
Interview Thank You Email Sample
From the subject line to the closing, here is the ideal thank-you email:
Subject: Amanda, Thank You!
Good day, Amanda
I sincerely appreciate you taking the time to meet with me and discuss the Senior Digital Marketing Specialist position with ABC Inc. yesterday. Learning more about your strategy for increasing organic traffic was a pleasure.
I left our talk even more eager to start working for ABC. I was particularly intrigued by how intently your efforts are concentrated on improving actual reader experience rather than merely technical SEO difficulties.
I was considering what you stated about your intentions to increase the number of email subscribers by providing free additional material downloads in the following quarter. I discovered that employing contextual click-triggers for bonus downloads within blog posts raised the subscription rate by 35% compared to traditional pop-ups in my present position as Content Marketing Specialist with XYZ. Hope that was helpful.
As your new Senior Digital Marketing Specialist, I’m confident that my background will lead to a similar level of success.
Please get in touch with me if you need any further information from me at this time. As agreed, I look forward to hearing from you on Friday.
Again, I appreciate your time.
Sincerely,
Judith Red
515-255-0812
Let’s now look at the structure of the greatest thank you email after an interview so that you can quickly compose your own.
How to Compose a Thank You Letter or Email Following an Interview
A thank-you email for the interview must always be sent within 24 hours after the meeting. Send individual thank-you notes to each person you spoke with if you did. Be sincere, express gratitude for the chance, restate your interest, and don’t forget to refer to the topics you covered during the interview.
Here are some statistics demonstrating the importance of the thank-you email in your job search:
- A recent survey found that 1 in 5 recruiters and hiring managers will instantly reject a candidate if they don’t send an email thanking them for the interview.
- In addition, this study found that 80% of HR managers believe thank-you emails are useful in making the final hiring choice.
- According to a different Career builder study, 57% of job applicants fail to write thank-you cards following an interview.
You have an advantage over more than half of the competitors if you send an email of gratitude following a job interview.
A fantastic, unique email to thank you for the interview. That’s what will put you in the lead. The basic line is that, sure, you should always write an email saying “thank you for the interview.”
Here are 7 simple steps on how to craft the ideal thank you email following an interview:
1. Make your subject line distinct.
Don’t use puns or jokes; just get to the point. The only method to guarantee that your thank-you email is opened is to do this.
Subject lines for thank-you emails, as examples:
- I appreciate it, [Interviewer’s Name]!
- I appreciate your time and suggestions.
- I appreciate the interview from yesterday.
- It was interesting to learn more about [Company Name]
- Many thanks!
Just like that!
2. Begin with a sincere greeting
- Use the hiring manager’s name and address them directly.
- If you conducted interviews with multiple people, write each one a unique thank-you note.
3. Express your gratitude
- Since this is a “thank you email,” begin by expressing gratitude.
- When expressing gratitude or admiration, be sincere and genuine.
- Be sure to express appreciation for the interviewers’ time spent going over the specifics of the job with you.
(To understand what I mean, look at the incorrect example again; note how many personal pronouns the applicant employed; it doesn’t read sincere, more like “I know I’m wonderful”)
4. Declare your interest in the position.
- Your prospective employer wants to make sure you’re a good fit for the organization during the interview. But…
- They also want to know that you are sincere in your desire to join. In your email of thanks, be sure to note that.
- Clearly express in your thank-you note that you learned during the interview that the position is not a good fit for you. Your honesty will be valued by the recruiting manager, and you’ll also save them time.
5. Make an offer based on a specific topic that was covered during the interview.
- Specify the aspects of the job that really attract you and explain why. By doing this, you’ll add a personal touch to your email following an interview.
- Make reference to your qualifications and experience and explain how you’ll use them to assist your prospective employer in achieving their goals.
6. Indicate that you can supply more details and remind them of the stated response deadline.
How do you send an email of thanks following an interview? The golden guideline is to speak politely and briefly. A little sentence like the one below will do:
Please get in touch with me if you require any extra information from me that might help with your choice. I’m excited for our planned phone call the following week.
7. Finish with a formal signature.
- Say thanks once again.
- Finish by using a synonym for “sincerely” and your complete name.
- Include your email address and phone number in the space provided below.
- If desired, add more links (e.g., your LinkedIn, Twitter, or a personal website).
Additional Examples of Various Situations
The length, complexity, and formality of each of the samples of thank you letters for interviews below varies. Read over them and decide which one suits you the most.
Initially, send a simple, brief thank you email for the interview.
Simple and brief letter of appreciation
Thank You [Interviewer’s Name], Please!
Good day, [Interviewer’s Name]
I appreciate you spending the time to meet with me and discuss the [Position Name] yesterday. Learning more about your business strategy was enjoyable.
I left our chat even more eager to start working with [Company Name]. I was quite intrigued by [a specific topic you raised during the interview].
Regarding [the forthcoming difficulty your interviewers stated], I was considering what you said. In my present/previous position as [your current position], I discovered that [include a brief breakdown of how you approached a related issue].
I’m confident that my background will enable me to succeed in the same way as your new [the name of the role you’re applying for].
Please get in touch with me if you need any further information from me currently. Looking forward to your response on [the date that was agreed upon during the interview].
Again, I appreciate your time.
Sincerely,
[You end here]
- After the initial interview, a nice thank-you note will be appropriate.
- For entry- to mid-level candidates, it’s a nice post-interview thank you email sample.
- Take note of the tone’s harmony: it’s formal and polite while still having a warm, informal feel.
- You can use this one as a thank-you email following a phone interview.
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An official thank you letter
Thank you for your time and suggestions, Mr./Ms. [Last Name of Interviewer]
Hello, Mr./Ms. [Last Name of Interviewer],
I just wanted to say thanks for taking the time to speak with me yesterday about [the position you’re looking for] with [Company Name]. It was incredibly motivating to speak with someone who understands [the type of business activity you covered] and to get knowledge of your views into the field.
I was persuaded that this position is a wonderful match for my professional and personal interests, and one where I could make a significant contribution, by the information you presented about your upcoming projects. Since [the reason you found it intriguing], I particularly loved learning about [specific facts about the position the interviewer shared with you].
Furthermore, I was considering what you said regarding [the forthcoming problem that your interviewers indicated]. In my present/previous position as [your current position], I discovered that [include a brief breakdown of how you approached a related issue].
Finally, kindly find attached the specifics of several of my projects that we discussed as well as a precise accounting of their commercial impact.
Please get in touch with me if you require any extra information from me that might help with your choice. I’m excited for our planned phone call the following week.
Once more, many thanks.
best wishes
[You end here]
- For corporate opportunities, the sample of an interview thank you note should be used.
- Take note of how it is more thorough than the first sample. Use it only following lengthy interviews that lasted over 45 minutes.
- A wise choice for candidates at the senior or C-level.
After a second interview, thank you email
Subject line: I appreciate the chance.
Dear [Name of Interviewer],
Thank you for the chance to visit and talk for the second time; it was a pleasure! Now I’m even more positive that working as [the name of the role] with [Company Name] I’ll be able to help generate amazing outcomes. The [detail you mentioned that makes you most ready to join the company] is what excites me the most.
I began to consider what is required for us to successfully complete the project we discussed. Please have a look at the presentation I’ve provided, which has an overview of my initial concepts. Please feel free to ask me any questions you may have. I’ll be glad to go into more depth.
Once more, I appreciate your time. I anticipate hearing from you on [the arranged date] as agreed.
Best,
[You end here]
- You must write an email of thanks for the interview, just like you do after the first one.
- Take note of the specific tasks mentioned in this sample thank you email following a second interview.
How to Write a Thank-You Email informally
Excellent conversing with you, subject line!
Hello [Name of Interviewer],
Yesterday was a lot of fun as I learned more about the difficulties the upcoming [the name of the role] with [Company Name] will face. In order to [bring more users/increase revenue/do anything else you’d be doing], I’d be incredibly happy to join your team.
I was reflecting on what Michael had stated in regards to [a particular topic that one of the interviewers had raised]. In my prior capacity as [the title of your current/past position], I discovered that [a particular approach you took to solve a related issue] is by far the most successful tactic. It contributed to an overall [certain metric in issue] growth of X%. Hope that was helpful.
If you require any additional information, don’t hesitate to get in touch with me. I’m eager for our phone chat the following week. Once more, many thanks!
Best regards,
[You end here]
P.S. I also wanted to let you know that you were accurate regarding Luke’s coffee. I visited while en route home. Delicious! [Or a casual allusion to another section of the interview. Something like: “I hope you loved the concert last night” or “I started watching ‘Sharp Objects’ as per your advice, and I’m totally hooked!”]
- An effective thank you email template for jobs at small businesses with laid-back cultures.
- The aforementioned example will also be excellent for professions in the arts and in businesses.
- If you thought your interview had a really relaxed vibe, make sure the tone of your thank-you note reflects that.
Recommendation: Proofread your email before sending it. To assist you to prevent embarrassing errors or poor syntax, you can utilize programs like Grammarly or Language Tool.
The Logistics of Sending a Thank You Note After an Interview: When, to Whom, and in What Form
You just finished writing a beautiful post-interview thank-you note. Now, what do you do with it? To send it when? Who should I address it to? Is an email thank – you usually acceptable, or do you require a handwritten note?
There is a lot to keep in mind, but don’t worry—
When should you email your thanks after the interview?
Sending a thank-you note while you are still fresh in the interviewer’s memory is recommended. Consequently, you must send the email within 24 hours of the interview (the same day as the interview or the next). Send a thank-you email on Friday afternoon or Monday morning if the interview is on a Friday. Avoid sending business emails on the weekend.
What about thanking numerous interviewers via email after the interview?
- After each interview, send an email of gratitude to everyone who was present.
- Because they will be shared, each of those thank you notes needs to be at least marginally unique and individualized.
- A panel interview is an exception, especially if many of the participants attended via the phone or Skype. In this case, send one thank-you email to everyone following the interview.
Do not know the email addresses of everyone?
Send a thank-you email to the person whose address you have and either request that they forwarded it to the other interviewers or ask for the email addresses of the other recruiters so that you can email them directly.
Pro tip: If you interview several people, ask for business cards so you won’t need to look for or request emails afterward.
After a meeting or an email, why not write a handwritten thank you note?
Your best option is a thank-you email for the interview.
Why? because it is quicker than sending a thank-you note by mail after an interview. Additionally, a recent survey found that 94% of hiring managers think thank-you notes sent after interviews are appropriate.